Create a template that will allow you to enter information on your own glasses using a standard format. The example shown below is exhaustive -- includes boxes for information on all kinds of subjects, many of which you will not be able to fill in without copies of both HSG and OASG and substantial reference material. You are not expected to provide all of this information - just include what you can, where you can. The only essential pieces of information are a short title, a description of what's actually written on the glass, and an ID#. You don't even have to provide a photograph. Obviously, if you do have access to additional material and don't mind taking the time to provide it, this is the best time to do it.
Note that you don't have to use the exact wording contained in the example below. You can substitute any tag or other identifier in your template - #1 for Title, #2 for label, for example. If you're compiling a catalog using a spreadsheet, your column headings might read "Title", "Label", "Owner", "Date", "State", "City", "Glass", "Label", "Size", "OA(H)SG", "Notes", "ID", and "Photo". Any wording is fine, just so long as you're consistent and let me know what your tags correspond to relative to the listing shown below.
More detailed Instructions are provided below.
NOTE: items that are essential to provide are highlighted in red. The rest is all optional but including it will greatly increase the value of the database to fellow collectors! Thanks!
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LISTING EXAMPLE:
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| Label Description: | WOODLAND (arched in orange RED)/ monogram C&C in a shield with grain stalks on each side/ WHISKEY/ CRIGLER & CRIGLER./ DISTILLERS./ COVINGTON, KY. |
| Brand Owner: | Crigler and Crigler |
| Date Brand Registered: | 1906, but Est. at least 1898 |
| State: | KY |
| City: | Covington |
| Type of Glass: | Thin-walled shot |
| Type of Label: | ORANGE-colored label |
| Dimensions: | 2-3/16" x 1-15/16" x 1-1/2" |
| Edmonson Reference: | HSG, p. 197, entry #6 |
| Notes: | The Wilson's give dates of 1881-1917 for C&C. Snyder says 1894-1919. The Woodland brand and distillery were acquired at the estate sale of Headley & Peck, Lexington, KY. in 1898. |
| Database ID#: | TGM343 |
INSTRUCTIONS:
| Title:
(does not appear in listing above but is ESSENTIAL for the index) |
Provide a simple title containing two or three words without descriptive material that can be used to construct a database index. Use the format used in HSG and OASG - this is a title that will be used to index the glasses |
| Label Description: | Describe what is actually written on the glass using slash marks to identify breaks in lines of text. Descriptions of a picture or text style should be placed in brackets if possible. Keep in mind that bolding and italics will not survive the transformation to a text file for inclusion in the central Database. |
| Brand Owner: | Enter the brand owner if known, otherwise leave blank. |
| Date Brand Registered: | Enter a year of registration if known, otherwise leave blank. |
| State: | Enter the state in which the glass was issued, if known, using the two-letter abbreviation system. Otherwise leave blank |
| City: | Enter the city in which the glass was issued, if known, otherwise leave blank. |
| Type of Glass: | Enter
the glass type: thin-walled shot, baby thin-walled shot,
cylinder, heavy bar glass, tonic glass, rocks glass,
highball, tumbler, etc.
Note if the glass has ground or molded flutes around the base (with #), if it has inside panels (with #), a stem, etc. |
| Type of Label: |
Enter label type: usual (white frosted) label, beaded label, acid-etched label, engraved, embossed, colored (noting color), enamel, label-under-glass. Note if there is a gold rim and/or fill lines. |
| Dimensions: | Note the height of the glass to the nearest 1/8". If you have the energy, you could also measure the width across the rim and the diameter of the base although this is not essential. Note that I dropped the measurement of base thickness used in HSG and OASG, but if the glass has a significant heavy base (as in a cheater glass), note it in description of glass type. |
| Edmonson Reference: | Cross reference to HSG or OASG if you have access to copies. Page # alone is sufficient, although I typically also add an entry #, counting any first line or lines on the page as entry #1 irrespective of whether the entry is a continuation from the previous page or not. |
| Notes: | Include any notes of your own related to origin of glass, the history of the brand etc. Every little piece helps in building a complete database. |
| Database ID#: | Every
glass and its variant(s) will have unique ID#'s.
To assign an ID#, pick any three letters of the alphabet (e.g. your initials) and add a one to four digits. Maintain the same three letters throughout your listings. How you assign the numbers is up to you - they could correspond to numbers in your private database or numbers assigned sequentially as you compile the database for the web. It's up to you. |
| Adding a picture: | If
you have a picture of your glasses, save it as a jpeg file
about 3" by 2" (use your photo manager to resample
an original image until it reaches the correct
size). VERY IMPORTANT:
rename the photo image with the
Database ID# assigned to the glass: for example, of the
glass is assigned the ID# XYZ123, then the photo becomes
XYZ123.jpg. If you're having problems with picture
formats, contact the glassmaster.
If the photo has been taken from eBay or other online source, there may be copyright issues if we decide to market the database. Thus, while it's OK to use them online here, note the fact that the photo is not your own original material by prefixing BOTH the Database ID# and ESPECIALLY the photo ID# with a dollar sign, "$". For example, XYZ123 and XYZ123.jpg now become $XYZ123e and $XYZ123.jpg. That will allow us to identify such photos and delete them prior to compiling a marketable version of the database. |